DPSS Executive Progress Report TO COMPRESS

BY THE NUMBERS

$1.1

$8.6 MILLION

$1.1 billion total budget managed for the department

$8.6 million recovered through collection e ff orts

BILLION

$1b BILLION

processed $56

One billion dollars in expense claims processed

$56 million in contract invoices

MILLION

6 7 9 8 LEVERAGING COMMUNITY PROGRAMS & TIMELY VENDOR PAYMENTS We further improved timely processing of contracts and payment delivery by streamlining processes to develop, review and approve agreements, allowing DPSS to pay vendors as quickly as possible. COUNTY RESTRUCTURE OF COMMUNITY PROGRAMS We partnered with the new Housing, Homeless Prevention and Workforce Solutions Department (HHPWS) to consolidate the county’s homeless services into one distinct agency, transitioning the financial oversight for the Continuum of Care. We cross-trained the HHPWS sta ff to ensure that the new department’s executive team has a full understanding of the HUD/Homeless funding, budget process, and HUD/Homeless regulations. IMPROVED DAILY RECONCILIATION OF EBT CASH ISSUANCE AND MAIN PAYROLL Our enhanced reconciliation strengthened oversight and continued high compliance with regulations regarding the monitoring of benefit activities between C-IV and SARS. Our revised processes included obtaining data from multiple financial reporting systems. MORE TECHNOLOGY SOLUTIONS TO IMPROVE OUR EFFICIENCIES We partnered with RCIT to developed import capability of time study from HRMS to the DPSS time study application, ensuring we continue to have access to ongoing data for claiming purposes. PLANNING FOR THE FUTURE We started preparing for the DPSS-wide planning and implementation of the CQI and Strategic Planning process by assessing where we are and where we need to go. Improving our current financial processes to meet the needs of our internal and external customers support the long term DPSS and County goals linking fiscal strength with a healthy community. 01

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2020 EXECUTIVE PROGRESS REPORT